How The Successful Fundraiser Was Built

Ryley's Fundraiser

Lisa standing with the Rosen Family near a Banner for Fundraiser.The Fundraiser Build

It’s amazing what happens when you rely on God and His children to care for each other. All Things Possible Ministries does just that year-in and year-out. How many remember the quote from the 1989 movie “Field of Dreams” when James Earl Jones tells Kevin Costner, “If you build it, they will come.”? In the movie, he was referring to a baseball field, but that same sentiment can be applied to a successful fundraising event.

All Things Possible (ATP) built a medical fundraising event for 2-year old Ryley Hufford, which culminated on Saturday November 12, 2016 at Michael’s Rock Hill Grille.

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Tasks Taken to Build the Fundraiser

Application Process

  • Evaluating and vetting the Hufford’s application for financial medical assistance
  • An in-person interview at the family’s home including an outline of what to expect
  • A vote to proceed with the fundraiser from All Things Possible Ministries’ Board of Directors

Promotional Tasks

  • Arranging a video interview and photography session for publicizing the need
  • Creation of a webpage to inform readers of the need and receive donations
  • Consistent posting on social media about Ryley’s situation and special equipment needs
  • Writing and printing promotional materials
  • Coordinating distribution of promotional materials through ATP volunteers

Recruitment Effort

  • Recruiting ATP volunteers to help at the public fundraising event
  • Recruiting vocalists to perform at the fundraiser, adding to the positive atmosphere

Promotional Work

  • Visiting area churches to talk to their congregations about the mission and goal
  • Introducing the family at the annual All Things Possible Exalt! Vocal Talent Showcase
  • Contacting and negotiating with local restaurants about hosting a public fundraiser for Ryley
  • Creating, printing and distributing posters advertising the fundraising event
  • Putting up promotional banner signs at the venue a week prior to the fundraiser
  • Writing and sending press releases to local media, inviting them to interview the family
  • Personally contacting supporters/friends of All Things Possible to invite them to the event
  • Fielding and coordinating newspaper and TV interviews with Ryley and his grandparents
  • Following up with the media

Administrative Duties

  • Researching and getting quotes on the medical equipment needed
  • Accompanying and supporting the family during media interviews
  • Pulling together all materials needed, confirming volunteers, entertainment and press coverage for the day of the event
  • Setting up tables for the family, a donation table, banners, and signage on the morning of the event
  • Making sure the family is comfortable and their needs are being met throughout the event
  • Greeting patrons and introducing the ministry and fundraiser to those who may be unfamiliar
  • Insuring that all donors who would like to meet the family have the opportunity to do so
  • Personally thanking all donors who put cash or a check into the donation jar
  • Taking down and packing up all our materials at the close of the event, putting things back as we found them

IT WAS BUILT, AND THEY CAME

Group of people sitting at tables in a restaurant during the Fundraiser Event.Some drove up to 90 minutes to meet and support Ryley, his grandparents and All Things Possible Ministries. There were two different vocalists, Jamie Nader of Indian Trail, and Marcus Dilley of Fort Mill who each took a turn at adding the uplifting component of live music to the party. Both were involved in the annual Exalt! Vocal Talent Showcase presented by All Things Possible Ministries. Jamie was a contestant and Marcus was a judge.

A group of nearly 35 people from a local soccer team happened to choose this restaurant on this day for their own celebration. They learned about the fundraiser and many made individual donations. They also joined in the Christian music sing-a-long that was started by a group of middle school children when Marcus Dilley sang while accompanying himself with his guitar.

WHY DID THEY COME?

A megaphone with many words on it calling for financial such as give, contribute, help, donate, share, volunteer.Some participated in the fundraiser for emotional reasons. They have or know of a special needs child and the challenges that go along with that. Still others identified with the responsibility of raising a grandchild or the fact that Ryley’s grandparents served our country as Marines. Cindy was one of the first women in the Marine Corp and James retired as a Captain after serving for 26 years.

There were several individuals that came, ate, and made a donation because they saw Ryley’s story in the newspaper, on the All Things Possible website, Facebook, CN2 or FOX TV news. A handful of individuals put a check in the donation jar and left, without staying for lunch. They had done their research and followed their hearts.

According to InsidePhilanthropy.com, Cygnus Research conducted a survey which revealed that the percentage of donors who perform “in-depth” research before they give, has steadily risen from 59 percent to 78 percent over the past seven years. The major stop for donors in investigating any nonprofit is its website. The content of that site can make a big difference. “Donors are seeking specific information on not-for-profits’ websites, and they are more influenced to give when they can find that information quickly and when it is evidence-based,” said the Cygnus report.

RESULTS OF RYLEY’S FUNDRAISER

The equipment needed for Ryley was estimated at $6,500, which was our goal. We were not planning to quit trying until success was achieved and the medical equipment could be ordered. The goal was not only met, but exceeded! At Saturday’s fundraising event, $7,871 was raised! Adding the donations that came in before and since then the grand total is just over $10,000!

100% of all dollars that come in for a medical campaign, go toward medical needs. Therefore, monies received over and above the agreed upon goal for All Things Possible Ministries fundraisers, are deposited into a medical benevolence account. Those funds are used to help future families going through a medical crisis situation, using a “pay-it-forward” type of approach which the families agree to in advance of beginning the fundraising process.

AN ATTITUDE OF GRATITUDE

Thank You message with small roses on wood backgroundThe Hufford’s are overwhelmed, humbled and extremely grateful for every dollar donated toward Ryley’s medical equipment. The fact that so many people donated to this child’s needs above their own, demonstrates the caring and hope in humanity that sometimes appears hidden. But not today. The probability that Ryley will need risky brain and spinal surgery has been significantly reduced through the love and generosity of the community. Praise God for making the Hufford’s dreams come true. The equipment is being ordered this week and will arrive sometime between Thanksgiving and Christmas.

On behalf of All Things Possible Ministries and the Hufford family, we’re especially grateful for you this Thanksgiving.Please keep us in mind on #GivingTuesday this year (the day after Cyber Monday). Donations to support the continued operations of this ministry can be made here. Your donations make it possible to use 100% of monies that come in during medical campaigns toward the families in need.

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Lisa

About Lisa

Executive Director of All Things Possible Ministries since 2013. I personally went thorough a life threatening medical crisis in 2010 and was hospitalized for nearly a month. By the grace of God I made it through. We were overwhelmed with medical bills after the insurance company paid their portion. I know what a burden this was to us. God put it on my heart to help others in similar situations. He gave me the ministry name All Things Possible from the scripture Matthew 19:26 - "With man this is impossible. But with God, all things are possible."
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